Adding or Editing a Location

By default, Position Templates within your Library are independent of any and all address information. Address information is always dictated by the Locations and/or Departments you have established in your overall Organization structure.

Adding new Locations and changing the information for existing locations or positions is done under Admin > Organization.

Add New Location:
To create/add a new Location/Department, click the plus symbol [+] on either your root location or any sub-location, then select "Location/Department." New Locations/Departments will always be "nested" within the previous Location/Department. You can, therefore, build out your Organization chart to mirror your normal overall team structure, granting greater User and User Role control as well as visibility.

You will be required to add a location title and address information (indicated by the red asterisks). The "Contact Information" section does not need to be completed, and if it is, it is not visible to applicants - it is only visible to other system users with access to the Organization tab.

Technically, you do not need to have a physical street or city (you can write "All Locations" for street and "All Cities" for city). You will, however, need to select the specific State and enter a valid zip code. Entering in a zip code of five zeros (00000) will allow any corresponding zip code of your selected City/State combination to be viable for geographic association of search results on the job boards we feed to (Indeed, Glassdoor, SimplyHired).

Edit Existing Location:
To edit the address for an existing Location, click on the Location Name (don't click the [+] symbol). After clicking the Location Name, a window will appear on the right side of the screen with various options. You can edit the address information by clicking the edit button associated with the "Details" section.

Please be aware - if you update the address information for an existing Location/Department, all currently assigned position templates do NOT update to the new address. Only position templates assigned moving forward will be automatically using the new address. It is therefore recommended to also manually edit the address information for any position templates currently assigned in the Unposted, Posted, or Paused status. This assures both the Location and all current templates are correct.

Edit Existing Position Template:
To edit the address information for an individual Position Template, click on the position template title and then click "Edit" near the Company Name and Address lines. If you edit a Posted or Paused position template, your address information will update immediately on your Careers page. The job boards will need to conduct a refresh before your new address information is fully applied.

Delete Position Templates:
To delete position templates from a location in the Organization tab, click on the location name. You will see a Positions section in the pop-up window. Each position template will have an "X" associated with it. Clicking the X will allow you to delete the templates.

As a fail safe, you are not permitted to delete Posted or Paused position templates, so there's no need to fear accidentally deleting something you need – it's just not possible.


Note: Deleting position templates from the Organization chart has no bearing or impact on your Library, so feel free to delete position templates when they are no longer needed for recruitment.