Authorizations: Control Access to Sensitive Areas

As defined throughout the hiring system, a User Role is defined as "What a User Can Do" and Assignments are defined as "What a User Can See.” There is one additional governing feature - Authorizations.

Authorizations are a means by which the Primary Contact can grant selected Users access to more sensitive areas of the application including:

• Required Documents
• Assessment Tests
• Background Checks
• Compliance Information
• New Hire Payroll
• EEO / OFCCP Data
• Access to review Integrated Services features such as ordering a background check, initiating a personality assessment, etc.

To access the Authorizations area, click Admin > Authorizations

Simply select the checkbox next to a user’s name to provide authorization for that specific area of the tool, and then click update to save your changes.

Notes:

1. The only individual who can make Authorizations within the system is the Primary Contact
2. Any User, regardless of her/his User Role, may be granted an Authorization (it is not only for System Administrators).
3. Any actions taken in the Authorizations tab are logged and displayed at the bottom of the page in the History section.

Example:
You only want 2 of your 10 System Users to be able to initiate Background Checks. One of these users has a User Role = System Admin and one of the Users has a User Role = Standard. The Primary Contact, through Authorizations, can grant each of those users Authorization to initiate background checks, assuming background checks are activated for your system.